Administrative/Business Support Specialist
Saudi nationals are encouraged to apply for this position at GPC Global Information and Communication Technology (GPC-ICT).
Location – Riyadh, Kingdom of Saudi Arabia
Position Overview:
The Administrative/Business Support Specialist provides essential administrative and business support to ensure efficient functioning across departments. This role is critical for managing day-to-day office activities, handling documentation, coordinating schedules, and supporting team members in administrative and business tasks to help the organization achieve its objectives. The ideal candidate will be highly organized, detail-oriented, and proficient in office management software and systems.
Key Responsibilities:
- General Administrative Support
- Manage and organize schedules, meetings, and appointments for team members, including booking meeting rooms and handling logistics.
- Assist in preparing and proofreading documents, presentations, reports, and correspondence.
- Maintain accurate filing systems for both digital and physical documents and ensure compliance with organizational standards.
- Support the company vendor registration activities.
- Communication and Coordination
- Serve as the point of contact for internal and external communication, handling inquiries and relaying messages promptly and professionally.
- Coordinate with other departments to ensure timely completion of administrative and project-related tasks.
- Assist in coordinating events, workshops, and team-building activities.
- Liaise the facilitation and coordination of the company team’s business trips, hotels booking, and flight reservations.
- Office Management
- Manage office supplies inventory, including monitoring stock levels, placing orders, and organizing deliveries.
- Ensure a well-maintained office environment, including arranging maintenance and repairs as necessary.
- Support the onboarding process for new employees by preparing workspaces, equipment, and necessary documentation.
- Data Entry and Record Keeping
- Perform accurate data entry for various administrative and financial records.
- Maintain updated records of contracts, invoices, and other financial documents as directed.
- Financial and HR Support
- Assist in the processing of expense reports, invoices, and purchase orders, ensuring accuracy and timeliness.
- Support the HR team in coordinating employee benefits administration, updating personnel files, and tracking time-off requests.
- Manage the employees’ related requests through the different government platforms related (e.g., Muqeem, Qiwa, Absher, Gosi, Insurance, …etc.).
Qualifications
- Education:
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- Bachelor’s degree in Business Administration, Office Management, or a related field is preferred. A Master’s degree is preferred.
- Experience:
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- 2-4 years of experience in an administrative or office support role.
- Technical Skills:
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- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using office management software (e.g., Etimad, SAP, Oracle, etc.).
- Communication Skills:
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- Excellent verbal and written communication skills, with the ability to interact effectively with all levels of the organization.
- Organizational Skills:
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- Highly organized with a keen eye for detail; ability to prioritize tasks and work under deadlines.
- Problem-Solving Skills:
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- Proactive, with a problem-solving mindset and the ability to adapt to changing priorities.
Key Competencies:
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- Strong multitasking abilities and the capability to handle confidential information discreetly.
- Team player with a collaborative approach, supporting various departments as needed.
- High level of professionalism, reliability, and customer service orientation.
Send CVs to admin@gpcict.com
Application Close Date: 24th Nov 2024